Saving Outlook e-mails .
Posted: Fri Nov 09, 2018 12:12 am
Saving Outlook e-mails .
I’ve asked this before, maybe 2 years ago (!) and did appreciate the system at the time, and thanks to those who replied and educated me. e.g. create a new Folder on the desktop, then open that and my Outlook folder side by side – having reduced them in size somewhat - and physically drag the e-mails that I want to save from the Outlook folder to the newly created folder, then “send” that folder to an external disk drive – easy, but .....
I have just re-visited this task – you can see how fast I work, but Mrs. ExS is now about to migrate her ex-PC data to a new iMac, so the subject has arisen again, as she would like to ensure that important e-mails are not lost, as might well happen, but when I dragged the “Inbox” folder across to the new desktop folder prepared to receive them, it then opened the file “Inbox” in something called a .XNK file, which was in machine code and unreadable, i.e. it didn’t open my e-mails for reading.
I then “ highlighted” all the e-mails on the first page of my Inbox on the Outlook screen, and dragged about 30 e-mails across to the new folder in one go, success ! every e-mail was individually readable at my choice, but .... the list was arranged in alphabetical SUBJECT order, not NAME order, as it is in the Inbox. Unless I know the first word of the subject title that my senders used, there is no way I can locate the e-mail I want, e.g. from Joe Bloggs, two years ago.
The new Folder list is just headed Name, not From, as is the Outlook Folder, and there is no way to change it. Curiouser and Curiouser, said Alice.
Any clues pls.
I’ve asked this before, maybe 2 years ago (!) and did appreciate the system at the time, and thanks to those who replied and educated me. e.g. create a new Folder on the desktop, then open that and my Outlook folder side by side – having reduced them in size somewhat - and physically drag the e-mails that I want to save from the Outlook folder to the newly created folder, then “send” that folder to an external disk drive – easy, but .....
I have just re-visited this task – you can see how fast I work, but Mrs. ExS is now about to migrate her ex-PC data to a new iMac, so the subject has arisen again, as she would like to ensure that important e-mails are not lost, as might well happen, but when I dragged the “Inbox” folder across to the new desktop folder prepared to receive them, it then opened the file “Inbox” in something called a .XNK file, which was in machine code and unreadable, i.e. it didn’t open my e-mails for reading.
I then “ highlighted” all the e-mails on the first page of my Inbox on the Outlook screen, and dragged about 30 e-mails across to the new folder in one go, success ! every e-mail was individually readable at my choice, but .... the list was arranged in alphabetical SUBJECT order, not NAME order, as it is in the Inbox. Unless I know the first word of the subject title that my senders used, there is no way I can locate the e-mail I want, e.g. from Joe Bloggs, two years ago.
The new Folder list is just headed Name, not From, as is the Outlook Folder, and there is no way to change it. Curiouser and Curiouser, said Alice.
Any clues pls.